SCHOA BOARD MEETING MINUTES

MARCH 18, 2025

Present: Gordon Baldwin, Chick Barcellona, Jeanne Englert, Mindy Ewing, John Ewing, David Hamilton, Laurie Kirschner, Tracy MacMillan, Brett Sevruk

The meeting was called to order at 7:04 p.m.

• Mindy asked whether Sunbreak Church had been paid for letting the neighborhood hold its Annual meeting there in January. It is customary for the HOA to make a small donation to the church for their hospitality. Tracy said there had not been a donation made yet (she was planning to inquire about that at this meeting), but that she would take care of it.

• Mindy also mentioned that the lock on the gate to the Commons was getting very difficult to open. Chick said he would attempt to lubricate it. If that doesn’t work, a new lock will be purchased.

• The boat rack was discussed. At the January meeting, and in the minutes from that meeting, it was reiterated those planning to place a boat or kayak on the boat rack this summer need to request a spot on the rack. Requests should be sent to Mindy at mindy.ewing@gmail.com. As this time, only four requests have been submitted. This is an attempt to keep the rack from being overloaded, as it has been in the past, with boats or kayaks sometimes being piled on the grass. If there are more requests than spots, a lottery system may need to be implemented. Please remember that all boats and kayaks on the rack must be identified by owner and must be secured to the rack. Those who have submitted requests and been approved so far are: Dean DeBell; Tim Hulse; Mark Kuba; Jeanne Englert/Bret Kreier.

• Tracy has received the updated insurance policy for the neighborhood. It is determined that South Cove has sufficient coverage for its needs.

• Christine Dean needed to be removed as a signator on South Cove bank accounts as she is no longer on the Board. A vote was taken by the Board to remove her as a signator. The vote was unanimous in favor of removing Christine Dean as a signator from any and all South Cove bank accounts.

• Tracy reported most residents are up-to-date on their dues. She will follow up with those who have outstanding balances.

• Jeanne asked about the continuing issue with the street light that is hidden within an overgrown tree on 68^th Loop, Lot 25. As this could be a safety issue, the owner will again be asked to trim the tree so the light is not covered up.

• A new contract for Landscaping with Samuel Hill has been approved. Though it is slightly more than last year, it was still the best of all bids submitted. Laurie reported that Samuel and his crew are continuing to clear the overgrowth on the path between 68^th Loop and Yelm Hwy. The work is continuing slowly due to the path being massively overgrown.

• Brett requested permission to remove two trees from his property. This was voted on in the meeting and approved by the Architecture Committee.

• Brett and David discussed the fact that geese are a bigger problem on the Commons this year. Brett suggested constructing netting in the corner of the Commons near Nanette’s yard to try to keep the geese out. John Ewing pointed out that the geese simply fly over things like that, so it would likely not be very effective.

• Brett also discussed the replacement of the fence along the waterline in the Commons. Money has already been allocated for the project ($1,000), but he said the eventual cost is likely to be higher to erect a more permanent fence and a sturdier gate across the dock. He said Lowe’s has numerous options. He will investigate these and report back to the Board, which would like to make a decision by mid to late April on how to proceed with this project.

The next Board meeting will take place on Tuesday, May 20, 2025 at 7:00 p.m. at the Ewings’ home, 6718 Mirror Ct.

The meeting was adjourned at 7:46 p.m.

Minutes submitted by Mindy Ewing, Secretary on March 21, 2025