SCHOA Board Meeting 1/7/2026 Minutes

Board members present: Gordon, Chick, Jeanne, Laurie, Tracy, Brett. Guest: Sandi

1) Mindy Ewing resigned from the Board.

2) 2025 itemized list of expenses/bills and 2025 final budget report shared. These will be posted on the website.

3) 2026 Budget proposal was shared with the Board. We will add talking about all expenses and how to reduce costs to share with homeowners. It would be helpful to share materials with homeowners ahead of the meeting and provide visuals to more easily review items and costs.

4) Budget related items:Briefly discussed maintenance and budget for the trees in the common area. There are some trees with hard, softball size cones that are getting bigger and growing towards yards and could be a problem. Members discussed the possibility of having an arborist check trees every few years. Funds for maintenance will be added to the reserve study costs.

5) Reserve Outlook: Decided to change how funds accumulated/needed since the HOA may not have to do a total replacement at one time for the fence or pipe. Tracy and Brett will work on the budget and costs on the reserve study document that will be shared at the general meeting to show more realistic costs and timeline.

6) County still needs to repair part of the pipe near the road that is on county property and some portions of the road on 68^th Loop SE need to be repaired as well. Chick to follow up.

7) General Meeting:

Jeanne shared the following comments and requested they be documented in the minutes. “I am not in agreement with how the Board has gone through the CC&R amendment proposal process or changes on the perimeter fence as written.

Such as:

1) At the 2025 general meeting, the community took a “show of hands vote” that was not conducted or recorded properly – Bylaws 2.2.4 was not followed for a vote to occur.

2) There were no formal Board votes or approvals on the perimeter fence approach.

3) There was no Board vote on the final CC&R language and information before it was shared with homeowners.

4) Homeowners were not informed of the reason for the change, its costs, or its impact.

5) Disagreements over newsletter and summary document were unresolved, and the summary was not distributed to homeowners.

6) A decision to place only one item on the ballot was communicated by a single Board member without any Board motion or vote.

7) My repeated requests for clarification by email and for a special Board meeting were often ignored or denied.

8) The approach changed repeatedly with minimal Board input, while several members appeared to decide the language, how comments would be handled, and what was ultimately included in the proposal.

9) There was no consensus or consistent communication to keep all Board members informed.

Significant Unresolved Concerns:

· Legal counsel did not review the final CC&R language and approach. It relies on unverified assumptions about property and fence boundaries that likely require surveys, boundary adjustments, recording, and additional costs. From personal measurements, I believe the fence is several feet in the HOA common area and not on the property line.

· It is unclear in the CC&R language if ownership of the perimeter fence is being changed.

· No cost analysis was prepared or shared.”

The Board had a conversation about the fence proposal process, comments, concerns, and perspectives. At the general meeting, they will facilitate a fence conversation with a comment period for community members to share perspectives on the fence, asking the community if they want the fence or not, and discussing consultation with legal counsel if needed after the conversation. We can then have a follow up vote after we have more information on the community interests and options moving forward. One member shared it was not the intent to vote on the CC&R as it was written, that it was written with various issues brought up and meant to be a first step to determine what the community wanted. Others brought up that we may not need a CC&R change.

Not all community members received the background summary document in the mail with the proxy vote. Members agreed to send another one out and add a comment that we plan to take an interest vote at the meeting, not vote on specific CC&R language that was shared with the community. We also discussed that proxy votes were probably not valid.

The Board unanimously approved that we were not taking a formal vote on the CC&R s amendment as written but will take an interest vote to gauge what the neighborhood wants to do with the perimeter fence.

The members discussed the agenda items and who will talk about what item. Gordon – stormwater and pipe, website, new laws and form for how members want materials sent to the them (mailed or emailed); Laurie – landscaping maintenance and saving money; Fence – Brett and Jeanne; Tracy – budget